Sent from my iPhone
I get asked about my organzational system rather often. I'm no role model, for sure, as my keys are missing and have been for a week. But since you've asked, I thought I'd show you my system - my brain. That's my brain up there in that planner.
I started using Franklin-Covey planner products way back in the early 90s- those planners were big at Penn State when I worked there. Franklin Covey came in to do workshops and we were given a nice voucher towards a planner. It was hard to find a good fit- with sizes and accessories. Nowadays, you can mix and match between a few brands of planner to get it right- Franklin Covey, Day Runner and DayTimer... maybe even others, all have a 8.5 x 5.5" -ish page size that fits in the same size binder.
So, the book you see up there is my planner, and of course, it has a calendar. I use a month-on-two pages with tabs, and week-on-two-pages sheets that I stick inside the current month. I like the weekly ones without hourly appointment blocks. I also use to-do lists, "today "scheduling sheets with hour blocks, and notes pages. All the products come from different brand names.
The to-do lists are self explanatory, but it helps them seem less overwhelming if I make them in categories: House, Kids, Errands, Blog, Classes, Computer, River, etc.
The "today" scheduling sheets go from 7am to 8pm. Of course, they are useful for planning a day with multiple commitments at set times; if I have an appointment at 9:30, and then a conference call at 1:15, then I know I have x amount of time between- what might I get done in that amount of time? But, they are very useful for when I keep feeling like- where the heck did my day go? Where? But more useful to me, is tracking my time. Our home is my responsibility- it was even when I worked outside the home- the laundry, grocery, cleaning - all of the blah blah blah in home keeping and kid wrangling are always on my to-do list. Sometimes I forget just how much time it takes to get those things finished. So, tracking what I do in a day, helps me understand how long various things take and then I can plan accordingly, I also know where my day went and feel a heckuva ton better.
I use Notes sheets to write it all down and sort it all out, and then those get tucked into the most important part of that planner- the part where I keep my brain- the part that takes up two-thirds of this monster planner- the TABS!
The key thing that makes the planner incredibly useful are those tabs. I have my whole life organized inside sections denoted by those tabs. I have a tab for each child, each online class, classes I teach at venues, notes from things I've read, all the paint colors I own, details about magazine articles needing written, book contributions I need to complete, ideas, travel info, class concepts, and of course, my book. I print out important things (class descriptions, my table of contents, emails) on regular 8.5 x 11.5 paper, fold them in half and puch them to fit in the binder. It really is my brain. I empty everything I am trying to remember into that planner.
Yes, I could get apps for my phone and software for my computer. Been there-done that. Computers go to sleep, turn off, sit silently. I forget to use them. I ignore the reminders and push notifications. But my planner? Oh, it is large and looming and full and well, I do like paper and books. And, just seeing the big fat book on a tabletop is a reminder in and of itself...